RENTAL INFORMATION

Kirtland Community Center

7900 Euclid—Chardon Road

Kirtland, OH 44094

(440) 256—4711

recreation@ncweb.com

 

                                     

 

ROOM CAPACITIES                                           ____                                    

·        GYM                                   150—chairs only OR  125 (seated at tables & chairs)      

·        MEETING ROOM                12—15

·        ADDITION—EAST               60

·        ADDITION—WEST             40

 

TABLE SIZES & CHAIRS –Tables and chairs are for indoor use only.

·        Round –five feet diameter (60 inches around). The round tables seat 6-8 people.

·        Rectangular/Banquet –eight feet long. The banquet tables seat 6-8 people.

·        Chairs –150

 

SUPPLIES & AMENITIES AVAILABLE                                           

·        Licensed kitchen—cooking is prohibited but foods may be reheated.

·        Refrigerator & freezer.   

·        Television with VCR & DVD player.  

·        Handicap accessible restrooms.

·        Coffee maker, filters and carafes.

·        Hot water urn for tea.

·        Baby changing station and child safety seats.

·        Air conditioned rooms.

 

FACILITY ATTENDANT                                                               

·        A facility attendant (an employee of the City) opens and closes the Center.  The attendant also remains in the building throughout the entire rental period. 

·        The attendant oversees activities and answers questions.  They show rental parties where supplies are located but the attendant is not responsible for set-up and clean-up.  

 

·        The attendant is in charge of the facility while in use.

 

SET-UP AND CLEAN-UP                                                              

·        The set-up and clean-up is the responsibility of the rental party. 

 

·        Clean-up includes wiping the tables, wiping up any spills, vacuuming and mopping, if necessary. All trash is to be put into trash bags and taken out to the dumpster, which is located on the east side of the parking lot.  Trash bags are provided.

 

·        Tables and chairs may be arranged according to the rental party’s particular needs. 

 

·        All tables and chairs are to be put back into their original location.

 

 

DECORATIONS                                                                                

·        Nails, staples, tape, or thumbtacks cannot be used to secure decorations or signs inside or outside of the Community Center.  Command hooks may be used.

 

DELIVERIES                                                                            

·        All deliveries and entertainment (DJ, cake, food, flowers, etc.) must be made within the authorized rental period. 

 

·        It is the responsibility of the rental party to inform delivery and entertainment personnel of the authorized rental period and policy. 

 
RENTAL HOURS                                                                    
·        All activity must occur within the authorized rental period.  This includes: 
o       Setting up the tables and chairs
o       Decorating       
o       All deliveries    
o       The arrival and departure of guests       
o       Returning tables and chairs to their original location        
o       Clean up          

 

ADDITIONAL POLICIES                                                              

·        Rental party shall have access only to the stated room(s) they are renting.    

·        Alcoholic beverages are permitted as long as no money is exchanged for their consumption. 

 

·        Smoking is not allowed inside of the Kirtland Community Center. 

 

·        The use of fog machines, candles and open flames is prohibited.

 

·        Exits must not be blocked. 

 

FEES

 

The rental is only confirmed when the security deposit and full rental fee have been made and the contract has been signed.

MONDAY—THURSDAY                                                               

Rental hours are from 4:00 p.m. to 10:00 p.m., as space is available.  Rooms must be cleaned and vacated by the time stated in the rental agreement.  Rentals are a minimum of 2 hours. 

 

·        Kirtland Resident—$15 per hour (additional rooms—$10 per hour, per room)

 

·        Non—Resident—$ 25 per hour  (additional rooms—$20 per hour, per room)

 

FRIDAY, SATURDAY & SUNDAY                                           

Friday rental hours are from 4:00 p.m. to 11:00 p.m.  Saturday and Sunday Rental hours are from

8:00 a.m. to 11:00 p.m. for a minimum of 2 hours, as space is available.  Rooms must be cleaned and vacated by the time stated in the rental agreement. 

 

·        Kirtland Resident—$20 per hour  (additional rooms—$10 per hour, per room)

 

·        Non—Resident—$30 per hour  (additional rooms—$20 per hour, per room)

 

SECURITY DEPOSIT                                                                     
·        A security deposit of $100 is required for all rentals and due in full at time of rental.  Failure to comply with the rental policies and procedures will result in a loss of the security deposit.

 

·        Any damage done to the Kirtland Community Center and its property and furnishings will be repaired or replaced at the expense of the rental party.

 

·        Should the rental go beyond the time period stated in the rental agreement, a fee of $25 per 30 minutes will be deducted from the security deposit, as monitored by the facility attendant.
 
·        The security deposit will be processed through the finance department upon completion of the rental and mailed directly to the rental party contact person.  This process may take up to three weeks.  Cash refunds are not available. 
 
PAYMENT                                                                                           

·        Full payment and security deposit are required in person at the time of the reservation.  The rental is confirmed and reserved once the security deposit and full rental fee have been made and the contract has been signed.   

 

·        Payment can be made in cash or check.  Checks are to be made payable to The City of Kirtland.

 

·        The original contract is kept at the Kirtland Community Center.  The rental party receives a copy for their records.

 

CANCELLATION—“NO SHOW” POLICY                   

·        A fee of $25 is charged for all cancellations and no shows (when the rental party does not show up for the specified date).  All cancellations must be submitted to the Kirtland Community Center in writing.

 

·        Refunds are issued through the Finance Department and mailed out to the contact person as listed on the contract (minus the $25 cancellation fee). 

 

·        If the rental ends before the conclusion of the stated rental period, the rental party is not reimbursed for unused time. 

 

·        Should an unforeseen emergency occur and the City of Kirtland must cancel a rental, a full refund will be given of any fees and deposits collected.  Every effort will be made to avoid such circumstances. 

 

·        When Kirtland schools cancel classes due to freezing temperatures or snowfall, all activities and rentals are cancelled at the Community Center for that particular day.  The rental party has the option of rescheduling or receiving a full refund.